Effective Date: June 30, 2026

ClientFlow Systems ("ClientFlow Systems," "we," "our," or "us") respects your privacy and is committed to protecting the personal information you provide through our website and services.

This Privacy Policy explains what information we collect, how we use it, who we share it with, and the choices available to you.

By using our website, you acknowledge that you have read this Privacy Policy.

We collect information that you voluntarily provide through our website, including:

• Name
• Company name
• Email address
• Phone number
• Information you include in your message or inquiry

We also collect limited technical information automatically, such as:

• IP address
• Browser type
• Device information
• Website usage statistics
• Cookies and similar technologies used for analytics

We use your information to:

• Respond to inquiries
• Schedule demonstrations
• Provide requested services
• Evaluate potential business opportunities
• Improve our website and services
• Detect fraud or abuse
• Maintain system security
• Comply with legal obligations

We do not sell your personal information.

Some information you provide may be processed using artificial intelligence technologies to:

• Qualify incoming business leads
• Generate draft responses
• Summarize inquiries
• Route requests to the appropriate workflow

AI-generated content may be reviewed or edited before being sent.

If you voluntarily provide your mobile phone number, you consent to receiving text messages related to your inquiry or services you request.

These messages are transactional in nature and may include:

• Appointment scheduling
• Follow-up communications
• Service updates
• Responses to your inquiry

Message frequency varies.

Message and data rates may apply.

You may opt out at any time by replying STOP.

Reply HELP for assistance.

Your consent is not a condition of purchasing any service.

We may use cookies and similar technologies to:

• Understand website usage
• Improve website performance
• Measure advertising effectiveness
• Support marketing campaigns

Third-party analytics providers may include services such as Meta (Facebook) advertising tools and other analytics providers as our business grows.

Most browsers allow you to disable cookies.

We only share information when necessary to operate our business.

Current service providers may include:

• Website hosting providers
• Cloud hosting providers
• OpenAI
• Twilio
• Payment processors such as Square or Stripe (when payments become available)

These providers receive only the information reasonably necessary to perform their services.

We do not sell or rent personal information.

We retain information only as long as reasonably necessary.

Typical retention periods include:

• Website inquiries: up to 24 months
• Active client information: during the business relationship
• Former client records: up to seven years when required for accounting, tax, or legal purposes
• Technical logs: generally up to 90 days
• Backup data: generally up to 90 days

Retention periods may change when required by law or legitimate business needs.

We use commercially reasonable administrative, technical, and organizational safeguards to protect information, including:

• Encrypted communications (HTTPS)
• Access controls
• Authentication
• Rate limiting
• Secure credential management
• Logging and monitoring

No method of transmitting or storing data is completely secure, and we cannot guarantee absolute security.

You may contact us to:

• Request access to your information
• Request corrections
• Request deletion where appropriate
• Ask questions regarding this Privacy Policy

We will respond as required by applicable law.

Our website and services are intended for businesses and adults.

We do not knowingly collect information from children under 13 years of age.

We may update this Privacy Policy periodically.

The revised version will become effective when posted on this website.

Questions regarding this Privacy Policy may be directed to:

ClientFlow Systems

Email: [info@clientflowsytems.org]

Website: clientflowsystems.org